Drops and Refunds

Classes can be dropped by one of the following methods:

  • Online in your student center at SF State Gateway
  • By calling Student Services at (415) 405-7700

Students can drop a course online if it is not in the withdrawal period.
Drops cannot be requested through email.

Students are not automatically dropped for non-attendance.

For more information on drop deadlines and refunds, see Open University, and Calendar and Deadlines.

Students who miss the Drop Deadline for academic courses must officially withdraw from the course by following the guidelines on the Registrar's Office Dropping and Withdrawing page. (An academic course offers units rather than CEUs.) The effective date of a refund or withdrawal is the day the request is received by the College of Professional & Global Education. If you do not see the option in your Student Center to submit a withdrawal request and/or you are enrolled in one of the classes below, please fill out the Withdrawal Petition and email the completed form to sfsucel@sfsu.edu.

 

Classes Excluded from Student Center Withdrawal Process

Please use the Withdrawal Petition form.

Fall 2023

Fall 2023 classes excluded from the standard withdrawal procedure
Class Number Subject Catalog Section
10585 A U 110 03Z
10586 A U 110 04Z
10602 A U 110 05Z
10603 A U 110 06Z
10618 A U 110 07Z
10619 A U 110 08Z
10626 C J 200 01Z
10627 C J 230 01Z
10628 C J 300 01Z
10625 C J 420 01Z
10622 C J 450 01Z
10624 C J 490 01Z
10623 C J 515 01Z
10560 COMM 150 01Z
10630 COUN 325 01Z
10630 COUN 325 01Z
10559 MATH 124 01Z
10643 PSY 200 01Z
10644 PSY 303 01Z
10647 PSY 330 01Z
10648 PSY 371 01Z
10646 PSY 463 01Z
10629 RRS 571 01Z

Summer 2023

Summer 2023 classes excluded from the standard withdrawal procedure
Class Number Subject Catalog Section
1916 ASTR 216 01Z
1917 BIOL 315 01Z
1918 BIOL 315 02Z
1919 BIOL 315 03Z
1920 BIOL 315 04Z
1921 BIOL 315 05Z
1922 WGS 105 01Z
1932 LS 699 01Z
1932 LS 699 01Z
2007 ENGR 694 01Z
2059 CAD 500GW 2Z
2061 ECON 301 01Z
2062 ECON 302 01Z
2063 ECON 312 01Z
2064 ENG 201 01Z
2065 ENG 202 01Z
2066 ENG 210 01Z
2074 ECON 312 02Z
2075 ETHS 110 02Z
2075 ETHS 110 02Z
2082 A U 110 01Z
2127 PSY 300 1Z
2157 FCS 481 1Z
2158 PH 414 4Z
2159 MKTG 633 2Z
2160 PSY 455 1Z
2160 PSY 455 1Z
2160 PSY 455 1Z
2161 PSY 558 1Z
2161 PSY 558 1Z
2161 PSY 558 1Z
2162 PSY 559 1Z
2162 PSY 559 1Z
2162 PSY 559 1Z

The following tables apply to paid and unpaid tuition charges for either a refund or removal of charges. A $20 processing fee applies to all refunds of paid tuition charges for each class dropped.

If course is cancelled, the entire course fee will be refunded. Credit card convenience fees are not refundable.

To determine the add deadline, please review our Calendar and Deadlines information.

For Open University refund policies and procedures, see Open University Registration.

Refund checks are mailed to students approximately three to four weeks on average after the date the add/drop form is received by the College of Professional & Global Education. According to CSU regulations, credit card accounts cannot be credited.

Do not put a stop payment on a check or credit card charge to drop or withdraw from a course. This results in a financial obligation to SF State for the course fee, plus an additional $20 charge.

To find the refund code for your class, see the class schedule:

Spring 2024

Spring 2024 Refunds
Refund Code Full Refund 75% Refund 60% Refund No Refund
CEL_1 Class dropped one day prior to class start day N/A N/A Class dropped on or beyond class start day
CEL_2 Class dropped one day prior to class start day Class dropped on class start day N/A Class dropped beyond class start day
CEL_ACSL Class dropped on or before February 16 N/A N/A Class dropped on February 17 and beyond
CEL_8A Session 1: Class dropped on or before February 9
 
Session 2: Class dropped on or before April 13
N/A N/A Session 1: Class dropped on February 10 and beyond
 
Session 2: Class dropped on April 14 and beyond
CEL_SFDV Class dropped on or before the 31st calendar day from class start day Class dropped between the day before class start to the 30th calendar day from start day N/A Class dropped from class start date
CELALI16 100% before first day of instruction N/A Class dropped between first day of class and the 20th calendar day from start day Class dropped AFTER the 20th calendar day from start day
CELALI8 100% before first day of instruction N/A Class dropped between first day of class and the 10th calendar day from start day Class dropped AFTER the 10th calendar day from start day

Winter 2024

Winter 2024 Refunds
Refund Code Full Refund 75% Refund No Refund
CEL_1 Class dropped one day prior to class start day N/A Class dropped on or beyond class start day
CEL_2 Class dropped one day prior to class start day Class dropped on class start day Class dropped beyond class start day
CEL_WINT Class dropped on or before January 3 Class dropped on January 4 Class dropped on January 5 and beyond
CEL_SFDV Class dropped on or before the 31st calendar day from class start day Class dropped between the day before class start to the 30th calendar day from start day Class dropped from class start date

Fall 2023

Fall 2023 Refunds
Refund Code Full Refund 75% Refund No Refund
CEL_1 Class dropped one day prior to class start day N/A Class dropped on or beyond class start day
CEL_2 Class dropped one day prior to class start day Class dropped on class start day Class dropped beyond class start day
CEL_ACSL Class dropped on or before September 11 Class dropped between September 12 and September 18 Class dropped on September 19 and beyond

Summer 2023

Summer 2023 Refunds
Refund Code Full Refund 75% Refund No Refund
CEL_1SUM Class dropped one day prior to class start day N/A Class dropped on or beyond class start day
CEL_2SUM Class dropped one day prior to class start day Class dropped on class start day Class dropped beyond class start day
CEL_ACSU Class dropped on or before June 9 Class dropped between June 10 and June 16 Class dropped on June 17 and beyond

Call (415) 405-7700

Transfer of fees is permitted for adding and dropping if the transaction is submitted in person on one add/drop form, or by phone to the College of Professional & Global Education by the Drop Deadline. (See Calendar and Deadlines for add/drop deadlines.)

If the amount of the added course exceeds the amount of the available refund for the dropped course(s), the non-refundable portion of the dropped course fees can be applied toward total fees due. These non-refundable fees are not included in any subsequent refund calculation. After the Drop Deadline, students must withdraw from courses which earn academic credit and there is no refund or transfer of fees.

Financial aid recipients are obligated to remain enrolled in and pass a certain number of units. Upon a financial aid recipient's withdrawal from school, SF State is required by the federal government to calculate, collect, and return a portion of federal financial aid grant or loan funds received by the student.

The calculated returned aid funds are credited to outstanding federal loan balances and grant programs received by the student. The student's portion of the calculated amount attributable to a Title IV loan program may be repaid by the student according to the loan's terms. The student's portion of unearned aid attributable to a grant is reduced to 50%. The student has 45 days to enter into repayment arrangement with SF State or with the U.S. Department of Education.

The portion of financial aid to be returned is determined by the percentage of financial aid not earned by the student. The percentage of unearned aid is calculated using the following formula:

Total Number of Calendar Days in the Semester Not Completed by the Student divided by Total Number of Calendar Days in the Semester

During the first 60% of the enrollment period a student "earns" Title IV funds in direct proportion to the length of time that he or she remains enrolled. A student who remains enrolled beyond the 60% point earns all aid for the period.

A student who withdraws from the University before the 60% period (approximately before the 10th week of classes) may be required to return all or a portion of the federal financial aid funds. The amount to be returned will be based on the formula stated above by calculating the financial aid funds that were used to pay the student's registration fees and campus housing obligations as well as the portion directly disbursed to the student.

Note: For a student who withdraws without notifying the University, the withdrawal date is the midpoint of the semester. College of Professional & Global Education students who withdraw/drop past the date for 100% refund are subject to financial charges based on college refund policies.

For subsidy students, refunds will be processed back to the subsidizing agency based on regular refund guidelines (see Calendar and Deadlines).

To be eligible for a full refund, a course must be dropped the business day (Monday - Friday, 9 a.m. - 5 p.m.) prior to the first class meeting, and according to all rules and regulations of the College of Professional & Global Education.

We cannot transfer funds from one course to another. Because payment is authorized by a third party, adds and drops must be separate transactions, handled strictly as described above. Adds and drops need to be approved by the subsidizing/contracting agency since each student's academic plan and course tuition is binding to the contract and/or subsidy agreement.

If a course is cancelled, a refund to the subsidizing agency will be processed automatically.

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